312: Apple Notes: How To Use Checklists

The Quick Guide to Checklists

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How To Use Checklists in Apple Notes
  1. How To Create Checklists in Apple Notes
  2. How To Mark All Items As Checked
  3. How to Uncheck All Items
  4. How to Change Preference for Checked Items Moving to Bottom of Lists

Note: Apple Notes & Checklists Work on Macs & iOS Devices

How To Create Checklists in Apple Notes

I use Apple Notes checklists for daily routines, packing lists, shopping lists, tutorials to make, step-by-step workflows and more.

  1. Open Apple Notes App on Mac or iOS Device
  2. Create a New Note (Cmd + N)
  3. Type out a list of stuff
  4. Drag a selection over the items you want in a checklist
  5. Click the circle with checkmark from the toolbar
  6. Click in the circles to check items
  7. Click in the circle to uncheck items
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Apple Notes on Mac

How To Check & Uncheck All Items in Checklist

You can quickly check or uncheck all items so you can re-use checklists over and over without having to manually uncheck each item.

  1. Check All: Ctrl +Click (right-click) and select ‘Check All’
  2. Uncheck All: Ctrl +Click (right-click) and select ‘Uncheck All’

Note: You can also go to the ‘Format’ Menu in the top menu bar to access the same items as the right-click contextual menu

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Turn Off Automatically Sorting to Bottom of List

When you first start using Apple Notes for Checklists you may find that as soon as you check off an item it automatically gets sorted to the bottom of the list. You can turn this sorting behavior off in Preferences (cmd + comma).

When you check an item, does it automatically drop to the bottom? You can change this behavior in Apple Notes Preferences

  1. Click on Notes in Top Menu
  2. Click on Preferences (or use cmd +,)
  3. Uncheck ‘Automatically Sort Checked Items’ (to the bottom)
  4. Now items will remain in place when checked
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Are checked items automatically sorting to the bottom? (The fix 👇)
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Turn off Preferences for Auto-Sort to Bottom

Video Tutorial

I Help People Figure Things Out

- My name is Mike Murphy, I’m a one-man-band and podcaster.
- I make podcasts and tutorials that teach people how to make better content.
- @mikeunplugged on Twitter or Instagram
- I also work full-time as a product support specialist at Simplecast

Written by

Podcaster, Tutorial Maker & Problem Solver. I Help People Figure Things Out. Email: mike@mikemurphy.co Podcaster Support & Content Creator @Simplecast.

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